Port Operations Executive (0036 Apr 2025)

Job Purpose: The Operations Executive is responsible for coordinating and executing all port call-related activities for vessels under the company’s agency, ensuring efficient turnaround, compliance with regulations, and a high level of service to principals, shipowners, and charterers. Key Responsibilities: Port Call Coordination Arrange and coordinate vessel arrivals and departures, including berth booking, pilotage, towage, and port documentation. Liaise with port authorities, terminal operators, customs, and immigration on behalf of the vessel. Ensure smooth communication with shipmasters and clients during port calls. Operational Support Arrange for crew change, bunkering, fresh water, provisions, and other husbandry services. Ensure that services are delivered timely and cost-effectively. Respond to any operational issues, emergencies, or delays and provide updates to stakeholders. Documentation & Reporting Prepare and submit required shipping documentation (arrival/departure reports, cargo manifests, statements of facts, etc.). Assist in the preparation of disbursement accounts (D/As) and monitor third-party service invoices. Maintain records of port activities and operational checklists. Client & Stakeholder Communication Maintain good working relationships with shipowners, charterers, port officials, and service providers. Provide timely updates and reports to principals. Attend to vessel or principal inquiries with professionalism and urgency. Compliance & Procedures Ensure all operations are carried out in line with company SOPs and relevant maritime regulations. Participate in internal audits or external inspections as needed. Requirements ITE/ Diploma or Degree in Maritime Studies, Logistics, or equivalent 1–3 years of experience in a similar operations role preferred (fresh graduates may be considered) No experience is also open to apply if keen to learn Knowledge of port regulations, shipping documentation, and vessel operations Good communication and interpersonal skills Able to work under pressure, including on-call or shift hours when vessels call Proficient in Microsoft Office; familiarity with port or agency systems (e.g., Portnet, PSA, MPA) is a plus A valid driving license is preferred (for port/terminal visits) Benefits Chan Chee Meng EA 07C3069 R1110620