Executive/Senior Executive, Purchasing

Job Purpose:   Plan and manage all activities that involve Sourcing, Procurement, Services, Logistics management, warehouse and inventory (where applicable) to support a Global Operational footprint. Current Operational locations are in ASEAN (Singapore, Thailand, Brunei, Malaysia, Indonesia, India, Taiwan and Myanmar), the Middle East, Africa, and Australia. With an ability to quickly adapt to new countries where we may extend our operations. To ensure supplies and services are managed at the right price, right quantities, to the right locations, and at the right time by the right process, in order to minimize costs and ensure safe and uninterrupted operations or project completion. Ensure all activities are carried out in strict compliance with Corporate Governance and applicable Laws and Regulations.  Suggest and execute improvements to the process to increase reliability, cost efficiency, compliance and productivity. Key Responsibilities:  Ensure all activities are executed in full compliance with the company rules, policies and procedures and in full compliance with the laws and regulations within the countries that we operate and as well as the requirements of the charterers for whom we work and standard industry rules. Ensure all requisition forms (RF and Job card) raised (By vessels or office) are sourced, evaluated, negotiated and PO issued within 1-3 Days window for RFs marked as Urgent (U). 3-5 Days window for RFs marked as Normal (N). To ensure no downtime due to lack of timely response and supplies. Ensure that all purchases made through the Purchasing Department are properly authorized and conform to quality specifications and standards. On approval as per DOA, Prepare Purchase Order in SAP, follow-up with suppliers for prompt delivery. - 100% orders through SAP. Managing Freight Forwarder, clearing and last mile delivery agents for shipments arrangement to vessel or warehouse. Ensure confirmation of goods and services delivered or completed respectively is recorded. Support Account’s payables for follow-up monitoring & tracking Delivery Orders (DO) and submit for Good Receipt processing within 30 days after completion of orders or service job completion. Close in SAP within 5 days of receipt of documentation. It is expected that in case of missing documents or incomplete or discrepancy spotted submission, a pro-active follow-up is maintained to meet the timeline. Maintain accurate and comprehensive information on all purchases made and ensure that all purchasing records are updated and filed accordingly with attachments in SAP PO.   Ensure no Purchase Order (PO) are HELD in SAP Purchase Order Module for more than 2 working days. Ensure all Orders / Repair jobs must have a complete and comprehensive Purchase order before goods delivery/job start (otherwise will constitute a Cart-Before-Horse (CBH) case. For any exceptions, refer to SCM Manual/Assistant Manager-Regional SCM. Prepare and/or provide inputs to weekly and monthly reports timely.   Weekly CBH report, Held PO, Open PO and Open Vim. Cost savings = Each purchase transaction’s final value is always 5% lower than the lowest quotes compared To perform GR transaction on timely basis (not applicable for OMO) Open PO => zero cases for more than 30 days unless reasonably justified Open VIM => zero cases for more than 30 days unless reasonably justified Any other duties related to purchasing as assigned by Manager - Regional SCM and Management.   Requirements Diploma/Degree Holder in Supply Chain Management discipline or Diploma/Degree in Engineering discipline. Must have 2 – 5 years of purchasing & negotiation experience Well versed in MS Office, familiar with SAP (MM Module) is preferred Possess effective planning and analytical skills Good interpersonal negotiation and communication skills Ability to work under pressure and multi-task Able to handle routine tasks and follow procedures to keep documentation consistent